General Description of Functions/Services

The main responsibility of the Fiscal Services Unit is to provide effective and efficient fiscal support to the Department through:

  • procurement support and timely vendor payments
  • making useful, clear, and appropriate information, analysis, and guidance on fiscal matters readily available to Department decision makers
  • assuring adherence to all applicable Federal, State, and Department regulations; and
  • on-going collaboration with customers and suppliers as well as continued training and technical support to customers on policies and processes.

Fiscal Services

Financial Planning, Budget Analysis and Support
Provide consultation support to personnel in the Divisions on the administration of and planning for financial resources, technical advice to staff relative to fiscal regulatory concerns. Analysis of cross-cutting issues, Federal budget matters, expenditure tracking, special projects, revenue management and fiscal policy development.

Accounts Payable/Receivable/Purchasing
Produce accounting/financial transactions for DSCYF in accordance with applicable state and federal regulations and laws.

Client Payment Operations
Process payments for Division of Family Services Foster Care and Adoption Assistance providers and families.

Cost Allocation Operations
Operate and maintain the DSCYF cost allocation plan and processes, which identifies and allocates agency costs to specific Federal Programs, so that each grant can be appropriately charged.

Grant Accounting and Reporting
Handle internal and external financial reporting for Federal grants administered by DSCYF; provide estimated expenditures; handle Federal cash management to maintain proper cash flow as applicable to state and federal regulations.

Payroll
Provide a full range of employee payroll services including the administration of benefits, regular compensation, overtime, supplemental pays inherent within 24/7 operations and well equipped worker assets.